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eQuip!: an Assetworks solution

Key Steps Before Using eQuip! to Visually Manage Your Enterprise Assets

There are a few key steps you should do before you start using eQuip! to manage your assets. We’ve outlined the basic steps you need to get started with our software.

Step 1. Gather all the physical and fiscal data about your equipment in one place

Before you start using an asset management system, the first step is to gather all your equipment and asset data. Think about how you manage the equipment data now. Are they in Excel spreadsheets? Are they in equipment purchase orders, stored in a filing cabinet? Are they digital or on paper? The equipment data you need to gather include both the physical information of the equipment, such as make, part description, specifics, and the financial information, such as the purchase costs, depreciation history. Often times, the data is spread out in the company and you may have to track files down from different departments.

Gathering a complete set of equipment and asset data is the critical first step. We recommend that you take the time to do that. If you need any help, we can help you. We have experienced inventory audit professionals and certified property management professionals on staff to assist you gathering and organizing the equipment data. They have worked with numerous organizations to get their inventory items barcoded, organized in the system, help them to map out the business processes of equipment information flow and streamline that using our solution.

eQuip! will give your company the opportunity to create a single silo of information about your enterprise equipment and data that is accessible to all. Starting with a complete set of equipment asset data, including purchase information, any receipts, warranty data, or past inventory data, is the key to getting a jump start on a seemingly overwhelming process. Creating a standardized entry method with eQuip! templates will ascertain that data entry will become a normalized part of the daily equipment management activity.

Step 2. Categorize your enterprise equipment and assets to suite your business needs

Let’s think about how you categorize equipment and assets. How granular do you want your details to be for your asset categories? Do you just need to know that it’s a computer, and have its details of PC/Mac/Laptop in the asset data record, or do you need to open the Computers category, and then drill down to Desktops or Laptops and then select PC or Mac? Remember this is your system. EQuip! allows you to create customized asset categories. It also comes with its pre-designed category systems, so you have some choices. When you install eQuip!, you are presented with choices of pre-designed frameworks. These frameworks allow you to approach equipment management from the point of facility management, IT management, or simply property management. You choice of these pre-designed frameworks will give you a set of standard categories to begin with. It saves you time initially.

Step 3. Set up a hierarchal system to place your enterprise equipment and assets on a visual map

After you prepare the data, set up the asset categories, it’s time to organize your assets in a hierarchal system so you know where they are. A typical hierarchal system is like Site, Floor Plans, Zones, and Locations.  Once you set up your Sites, Floor Plans, Zones (if applicable) and Locations (and sub-locations if necessary) then you are ready to establish your workflow with eQuip!. With your hierarchy set up and categories determined, you have a full scope view of your asset management needs and wants. EQuip! visually display your equipment and asset data in this hierarchy scheme.

From here you can design a process that meets each department’s needs. IT will have different requirements and permissions than accounting will. If you have users in separate departments utilizing eQuip! Determining who will be responsible for different tasks and assigning them permissions in eQuip! is part of the Roles and Users customizations in the Admin menu.

eQuip! is intuitive, visual, and very easy to use. We hope you will enjoy using eQuip!

Remember that additional eQuip! assistance is available. Please contact for help.