Using Asset Inventory — Asset Life Cycle Management
Update, Transfer, Check In and Check Out Assets
The eQuip! asset inventory management software has multiple robust features to support the various uses of assets throughout their life cycle.
You can use eQuip! to:
Centrally control access to asset inventory information by defining user permissions
Transfer assets among places. Generate approval requests by using Transfer Assets with Work Order workflow
Transfer assets among people, generating property pass or hand receipts to track chain of custody
Update assets as they are consumed or disposed
Track chain of custody
Reserve assets for use
Transfer assets
Benefits of transferring assets with Work Orders function:
Institute approval process
Document reasons for transfer assets
Improve control in movement of asset inventory
You may find these functions useful if you’re:
A business that wants to institute strict approval process for transferring assets among different locations
A Government contractor that wants to keep records of assets being moved among different locations
An Emergency management agency that wants to control how emergency equipment is shared among different locations
A school system that wants to control how IT equipment is moved among different campuses and buildings
Update assets
The eQuip! asset inventory management software provides multiple ways to search and edit asset inventory records:
Create Saved Searches
Filter search results by column headers
Create edit groups to group update asset inventory records
Track chain of custody
Watch a short video to see how eQuip! helps you track chain of custody:
You may find these functions particularly useful if you’re:
A business that want to maintain audit trail of high value assets
An IT department that wants to have the record for hardware check in/out
A Government contractor who wants to keep records of assets being transferred among projects and contracts, or generate “Hand Receipts” as required by some contractual terms
An emergency management agency that wants to maintain check in/out record for emergency equipment
A nonprofit organization that wants to maintain control of high value assets purchased with federal grants to meet the requirements in CFR and Uniform Guidance
Reserve assets
Benefits of reserving assets with the “Property Pass” function:
Maintain audit trail and chain of custody on physical and IT asset inventory records
Institute accountability of assets
Reduce loss of physical and IT assets